Invoice Processing Automation
Transform your accounts payable process with Mica AI's intelligent invoice processing agent. Automate OCR extraction, approval workflows, and accounting integration through simple conversations.
Quick Overview
An Invoice Processing Automation agent eliminates manual data entry by automatically extracting invoice data using OCR, routing for approval, and syncing with your accounting system.
Automatic OCR
Extract data from PDFs and images accurately
Smart Routing
Send to the right approvers based on rules
System Integration
Sync with QuickBooks, Xero, and more
Audit Trails
Complete tracking and compliance documentation
Key Benefits
Setting Up Your Invoice Processing Agent
Describe Your Workflow
Start by telling Mica what you want to automate. Describe your current invoice process and desired outcomes in plain English.
Sample Description
Mica Handles System Connections
Tell Mica which systems to connect. Mica handles authentication, API setup, and data mapping automatically.
What You Say
"Connect to our QuickBooks account and set up approval routing through Microsoft Teams. Pull invoices from finance@company.com and our Dropbox folder."
What Mica Does
- • Authenticates with QuickBooks API
- • Sets up Teams notification channels
- • Configures email monitoring
- • Establishes Dropbox file watching
Configure OCR and Extraction Rules
Mica sets up intelligent OCR to extract key invoice fields. Refine rules through natural conversation.
Conversation Example
You: "Make sure to extract vendor name, invoice number, date, total amount, and line items. Also check if there's a PO number."
Mica: "I've configured OCR to extract all those fields and validate POs against your purchasing system. Want me to enable three-way matching?"
Smart Recognition
Learns vendor layouts and improves accuracy
Auto Validation
Matches against POs and receipts
Exception Handling
Flags anomalies for review
Set Up Approval Workflows
Tell Mica your approval rules. It creates intelligent routing logic that adapts to your business.
Approval Rules Example
Mica Automatically Creates
- • Amount-based routing rules
- • Escalation timers and reminders
- • Department-specific workflows
- • Holiday and vacation coverage
Smart Features
- • Mobile approval notifications
- • Bulk approval capabilities
- • Audit trail documentation
- • Performance analytics
Activate and Monitor
Once configured, Mica begins processing invoices immediately. Refine and adjust through ongoing conversation.
Continuous Improvement
"The OCR is having trouble with invoices from ABC Corp. Can you improve the extraction for that vendor?"
Mica learns vendor-specific layouts and adjusts automatically.
Rule Updates
"Change the approval limit for marketing expenses to $2,000 and route them to Sarah instead of Mike."
Mica updates workflows instantly through conversation.
Your Invoice Processing Agent is Now Live!
Processing invoices 24/7 with high accuracy and complete audit trails
Business Impact & ROI
ROI Calculation Example
For a finance team processing hundreds of invoices monthly:
Advanced Capabilities
Machine Learning
Improves OCR accuracy and learns vendor formats.
Fraud Detection
Identifies duplicates and suspicious patterns.
Mobile Approvals
Approve invoices from anywhere.
Analytics Dashboard
Track processing times and bottlenecks.
Multi-Currency
Handle international invoices and taxes.
System Integration
Connects with popular ERP and accounting tools.
Ready to Transform Your Invoice Processing?
Join finance teams using Mica AI to automate invoice processing.